Boris, the proprietor of Advanced Signs, has expanded his business from a solo operation to a team of five. He enlisted our assistance in setting up his sign design and cutting machines, establishing his email and website, and later transitioning his email system to Microsoft 365. Whenever Boris encounters any issues, he reaches out to us, and Concise IT remotely accesses his computer to provide support. As a small business, Boris receives top-notch IT services at the most cost-effective rates.

Special offer

As a business owner with 1-5 employees, having a solid IT foundation is crucial for your business productivity and security. Here’s a breakdown of key IT requirements to consider:
1. Essential IT Infrastructure:
• Reliable Devices: Equip your employees with dependable desktops or laptops that meet your business needs. Consider factors like software requirements and portability for some roles.
• Operating System & Software: Choose a business-oriented operating system (e.g., Windows 11 Pro or macOS) and standardize on a productivity suite (e.g., Microsoft 365 or Google Workspace) to ensure everyone has the necessary tools and can collaborate effectively.
• Secure Internet Connection: Invest in a reliable business-grade internet connection to avoid disruptions and ensure smooth workflow.
2. Communication & Collaboration Tools:
• Cloud-Based Solutions: Cloud-based solutions for email and file sharing are perfect for small teams. They offer easy access, remote work capabilities, and often come bundled with features like video conferencing within the productivity suite you choose.
• Communication Platform (Optional): If your team requires more in-depth collaboration features or real-time communication, consider using a platform like Slack or Microsoft Teams. These tools offer features like instant messaging, file sharing, and video conferencing.
3. Data Security & Backup:
• Antivirus & Anti-malware: Don’t underestimate the importance of robust antivirus and anti-malware software to protect your devices and network from security threats.
• Data Backup: Set up a regular data backup system (local and/or cloud-based) to ensure you can recover information in case of hardware failure or cyberattacks. Cloud-based backups are generally more reliable and secure for small businesses.
• Employee Training: Educate your employees on cybersecurity best practices like creating strong passwords and phishing email awareness. This can significantly reduce the risk of falling victim to cyberattacks.
4. IT Support:
• Managed IT Services (Consider): For some businesses, outsourcing IT needs to a Managed Service Provider (MSP) can be a cost-effective solution. An MSP can handle maintenance, troubleshooting, and security updates for a monthly fee, freeing you to focus on running your business.
• Local IT Consultant (Optional): Another option is to find a local IT consultant who can help you set up your IT infrastructure initially and be available for troubleshooting or one-off projects as needed.
5. Additional Tips:
• Budget: Carefully consider your budget when making IT decisions. Cloud-based solutions often offer pay-as-you-go options that can be easier to manage for smaller businesses.
• Scalability: Choose solutions that can grow with your business. Cloud-based solutions are generally well-suited for this purpose.
• Security Awareness: Make cybersecurity a priority from the beginning. Having a culture of security awareness within your team is a great first step.
By following these steps, you can establish a strong IT foundation that keeps your small team productive and secure. Remember, consulting with an IT professional can help you tailor these recommendations to your specific business needs.

Contact Concise IT Engineering, take advantage of first time free consulting service